Three Basic Options:

• Do Nothing: Keep the funding pattern fixed as per last years model:
  • 1.4 Million basic support
  • 0.8 Million --> Deans Discretion
  • 0.4 Million --> modems,hardware,lab upgrades

• Fund New Initiatives out of Deans Discretionary Fund --> i.e. reduce the amount given to the Deans

• Fund New Initiatives by small, incremental increases in the student Ed Tech Fee; This preservers the Deans Discretionary Fund

Breakout of Current Basic Support Costs

• Computing Center: 557K

  Central Services	372 K
  5 Support Personnel	240K
  Maintenance; Phone Lines	112 K
  ON Line Services (EB;CLARI)	20 k
  Student Labs	185K
  1 Support Personnel	41K
  Student Staff	64K
  Maintenance; Printing	45K
  EMU rent	35K

• Knight + ScienceLibrary: 355K

  Faculty Training Coordination	124K
  2.5 Support Personnel	110K
  Student Staffing	60K
  Maintenance;S&S;printing	61K

• Library +CC: 912K
• ADA Program: 52K
• Financial Aid: 400K

• Total: 1.36M
• Total Discretionary: 1.22

Revenue Source:

• 16,000 students @150 per AY --> 2.4M
• 4000 students @50 Summer --> 0.2M

In round numbers: 2.6M IN --> 2.6M OUT

What Happens if Budget Remains Static:

• No increase in central support services
• small but insufficient increase in Lab Hardware
• probable limitation of student services due to central machine overload
• no facilities upgrade in Library systems
• no real faculty development program

Possible New Initiatives

Add one new central support position per year:

• Support most grow!
• Unit Cost, including OPE, -->52K
• Funding Base:
  • 1$ per term per year increase in Fee
  • 52K decrease per year in Deans Discretionary Fund

Upgrade our global internet connectivity:

• Increasing number of student assignments are depending on good connectivit level
• current connectivity level is fairly saturated
• Contribute 50K to improving connectivity level
• Funding base:
  • 1$ per term per year increase in Fee
  • take 50K from 150K modem line item

Software Licenses

• Currently we have no structure for this but it is growing in importance as multimedia authoring increases
• Contribute 50K to augment CC budget for this
• Funding base:
  • 1$ per term per year increase in Fee
  • take 50K from 150K modem line item

Increase Student Access points:

• Students will always need more, faster machines
• currently about 325 public machines for 16,000 students
• No significant hardware increases will occur under present budetary structure
• 100 new machines per year + maintenance: 250 +25 -->275K
• Currently 120K allocated; Need extra 150K
• Funding Base:
  • One time 3$ per term increase in Fee
  • 150K reduction in Deans Fund
  • Note --> current deans fund = 300 machines --> how much hardware, for student use, has been acquired?

Moving towards adequate student staffing

• currently, 1 student support per 60 machines
• 1 student per 25 new machines
• 100 new machines per year --> 4 new students per year
• Cost is 40k or less than 1$ per term per year fee increase

Improving "Gladstone" Reliability

• Current Budget allocation is 120K
• Insufficient budgetary structure to build in redundancy
• There already have been several critical failures
• Students should rebel if we can't give them a stable central server
• To date, Gladstone used "heavily" by 10% of the student population
• Escalating dependence on gladstone for student assignments and other curricular issues
• Propose increase to 250K to dedicate for "Gladstone" upgrades and maintenance

• Funding Base:
  • one time 3$ per term increase in Fee
  • 130K Reduction in Deans Fund

Faculty Curriculum Development

• Seems necessary to improve faculty participation
• Unclear if central funding or departmental funding through Deans allocation is the best channel
• Estimated cost is 50--100K per curriculum project (this includes teaching release time)
• Funding Base --> ???: Best outcome would be through OSSHE cost share (e.g. 2010 program expansion)

Departmental Based Servers for Courses

• Reliance on Gladstone is not prudent
• But, departmental support needed!
• Again, Deans Fund may be best for this
• Estimated Costs:
  • 100K in Hardware -->4-5 servers
  • 1 Support Person --> 55K
  • Maintenance --> 15K

Improving Classroom Infrastructure

• Last year 50K was allocated from non-ed Tech Funds to be used as cost share with Deans and Physical Plant
• Program is working; classrooms upgraded
• IMC reorganization has resulted in improved support
• Physical Plant willing to dedicate resources to improving classroom infrastructure
• This is a facilities upgrade and should probably not come directly out of ed tech funds

Upgrade Campus Backbone

Large facilities upgrade; 1.2M; shouldn't come out of Ed Tech Dollars

Summary Conclusions:

1. 6$ per term one time increase results in significant hardware increases for student use. Alternatively, 280K reduction in Deans Fund accomplishes same initiative.

2. 150K modem line item could be reallocated:

• 50K --> improve global internet connectivity
• 50K --> campus software licenses (like Mathematica which was paid for out of departmental funds!)

3. Each 1$ per term per year increase gets us:

• 1 new central support person per year
• 4-5 new student Lab support jobs per year
• 1 new support person in the Library/IMC

4. There seems to be little possible funding out of this program for faculty development or improvement in departmental facilities.
Three Choices
1. Keep everything the same --> no increase in fee; no reduction in Deans Fund

2. No increase in fee --> drop Deans allocation by about 300K and put that into increased hardware for student use

3. Raise the tech fee by $10 next year and 5$ per term per year thereafter to fund initiatives and keep the deans fund at annual level of 800K to fund departmental curriculum projects

Charge to this committee:

1. Determine priority of proposed initiatives
2. Determine priority of continued Deans Allocation
3. Make budget recommendation to the Provost by May